Launch Time for Two New Applications in ‘CIS-Net powered by FastTrack’
In June 2013, April and July 2014 we already shared information with you on a new major release of ‘CIS-Net powered by FastTrack’ to come. After developments and a thorough testing period time has actually come to deploy this new release worldwide and to proceed to its official launch.
First of all let’s remind you which main features this major release will offer to our community of users.
Live Performances Notifications
Based on societies’ business needs the so-called and brand new ‘NLP’ (for Notification Live Performances – see July 2014 article on NLP) has been designed to notify sister societies when your members’ repertoire has been performed in their territory. It also allows you to take advantage of the works information contained on the MWI to create a set list, and to track the progress of your notification.
During the Nashville FastTrack Days last October, CIS-Net Business Liaisons recommended that NLP would be released with an understanding that societies will need the time to integrate submitting and receiving NLPs into their current business process. Also it was agreed, in the initial release, to limit the number of notifications sent to a single society to 5 per month in order to ensure that everyone will have time to become familiar with the tool. Finally it was suggested that NLP should be used for live performance notifications only. Claims will be handled in a later release.
Concretely speaking here are some key points that will help you get started before using the new NLP button on CIS-Net:
- Contact your local CIS-Net administrator to ensure that all appropriate staff members have access to NLP tool tab
- The first release of the NLP tool involves the manual entry of notifications (Batch notifications will be included in a later release)
- Venue list can be sent to pre-populate the venue index with venues in your territory, which your society licenses for submitting societies to create accurate NLP’s. (Instructions included in document, Pre-Populating Venue Index)
- In order to be an active NLP Submitting and Receiving society, your appointed administrator will need to fill out “My Profile” in the Society Profile (which will include the email address of the person who receives notifications at your society).
- You can update your “My Society Profile” at any time
- Set lists can be re-used on the NLP. Once you have created a set list you can re-use that set list for other notifications pertaining to that Performer
- If a musical work isn’t on the MWI you can add it to a set list manually
- If you’re not sure that a receiving society licenses the type of performance you are notifying them regarding, view that society’s profile in “Society Profile/Other Society” tab on the NLP tool
Batch Services for Audio-Visual Works
One of the primary goal in the ‘Batch Services Audio-Visual Works’ project team’s mind was to enhance the CIS-Net AVI on-line search engine to increase societies’ efficiency by accurately identifying more audio-visual works in a shorter time span: this newly delivered feature allows requesting societies to submit their existing proprietary file format to an integrated matching service and to eliminate the manual and time consuming steps of entering and matching one entry at the time. The requesting societies are also be able to research greater volumes using this new tool and therefore they will be less dependent on suppliers’ resources to perform the identification.
An integrated conversion tool also allows societies to submit their proprietary format such as CSV or Text files. Furthermore, suppliers will be able to send proprietary files received from requesting societies as well using the same conversion mechanism.
This tool has also been designed to expand the matching services to process Unidentified Performances of Audio-visual Works (UPA) lists in batches.
- Agile and user-friendly matching service accessible online allowing societies to identify in bulk audio-visual performances and inquiry lists against the AVI database. The service returns to the submitter a list of potential matching audio-visual works.
- A turnkey solution: a simple “conversion” tool is provided to reformat non-standard formats into the standard UPA compliant files in order to allow societies to quickly implement the tool into their current business processes.
- UPA Standard: this common format, facilitating the exchange of information, is used when sending unidentified performances for audio-visual works to a sister society.
- A Common hub to identify and exchange audio-visual performance lists and to store/share unidentified performances for audio-visual and unfulfilled audio-visual inquiry list
These two main features, together with some other minor enhancements, have been technically deployed by all the societies and at the time we share this information we’ve been told that CISAC Secretariat planned some on-line trainings and that some societies Business Liaisons have started to train their users to these two new major new features, meaning it’s now time for global official launch.
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